Onboarding & Worker Compliance
“Welcome to the company. Now go to work.” Yeah, right... That’s not how it works in your business. There are all sorts of material every new hire needs to know to perform their work to the standards you expect. You need to know they have the proper knowledge and skills. Assign them their requirements and delight in watching their compliance grow as they complete the elements of your program.
Allow your staff to gain important workplace awareness concepts from anywhere and at any time. We offer over 60 courses (they’re all free). Add your own custom courses.
Track any third-party certifications, like drivers’ licenses, professional designations, and First Aid tickets. Approve certificates that workers submit.
Host and edit your policies with version control. Your workers must acknowledge (or decline) them.
You should expect your tasks to be carried out consistently every time. Define the steps in each procedure to ensure efficiency, quality and safety.
Assess your workers to demonstrate their proficiencies. You set performance criteria, then assess them against each criterion.
Host your orientation with convenient sub-contract worker access to them. Tracking is available for administrators at the prime and sub-contractor levels.
Form Tools & Ongoing Tasks
At your workplace there are probably more forms generated for workplace compliance than in accounting! Pieces of paper, or even fillable online forms don’t cut it anymore, because you know there is a workflow behind every submission. We understand this and offer the tools you need to manage these ongoing forms and workflow tasks. Easy peazy.
Regulate access to your worksites with custom screening forms. View a manifest of workers on location at any time. Plus, log visitor and worker access in case contract tracing is required later.
Schedule inspections for each asset categories or location. The system will send notifications and log action items automatically whenever inspections identify deficiencies.
Workers can quickly and easily submit near miss and incident reports. Investigators can then associate injuries, asset damages and environmental impacts. They can also identify root causes and log associated action items.
Peer observations help ensure workers are exhibiting safe behaviors. They system logs statistics on unsafe habits so you can build an awareness program around those high-risk behaviors.
Action items come from many other components in the software but are managed and tracked centrally through completion to sign-off.
Quickly record meeting minutes and track attendance. Link to procedures and hazard assessments to risk levels on site or relating to work being performed.
Hazard ReportsCOMING SOON
Workers report hazards as they see them. They can be from an inventory of existing hazards associated with your locations or procedures, or if they’ve never been seen before. The tool ensures you assess and eliminate or mitigate them.
This is a catch all for any legacy papers, electronic or web-based forms not already offered in Workhub. Scan and upload, email or even fax them in. They can be assigned actions items, reviewed and approved.
Communication & Collaboration
Like listing all the Workhub features, it's hard to get everyone on the same page. Our software encourages and facilitates two-way communication between management and your front-line workers. Commenting and “liking” are available in most components; these features bring your attention to what would simply have been utterances in the past.
Bulletins and Alerts
Keep workers up to date on the various goings-on in your organization. Bulletins and alerts are available in the app and/or can be sent by email or SMS text. Read receipts are automatically recorded to ensure the message got through.
Allow workers to provide you with ideas that can make your workplace better. Approve suggestions for sharing so other workers can vote for and comment on their favorites.
Make decisions a democratic endeavor by polling your workers (or subset of workers) for their preferences. Or create polls that are simply fun and engaging.
Find out what your workers think of your safety program or your culture, or your strategy. Assign surveys to be completed on a chosen frequency and trend your survey results over time.
Assign workers to supervisors to create an organization hierarchy. Managers and supervisors are kept abreast of their subordinate's compliance and ongoing tasks.
Allow anonymous submission of alleged policy breaches. Whistleblowers can choose from a list of predetermined recipients. All breach data is secured and encrypted for privacy.
Culture & Recognition
Achieving full workplace compliance is bloody hard; not because workers don’t want to complete their assignments, but because urgent work gets in the way. Unfortunately, important preventative measures often get put off until tomorrow. Then tomorrow never comes. A little encouragement can go a long way towards improving worker compliance scores.
Joke of the Week
Inject a little humor into the workplace; smiles and laughs are contagious! Make workers earn the right to hear the joke though, by specifying a minimum number of requirements to be completed each week, or a minimum compliance score.
Make completing safety requirements a priority by incentivizing them with our in-house rewards program. Better yet, reward them with your company logo wear so they can showcase your brand.
Encourage your workers to recognize their peers when they see exceptional performance. All give – no take, and the number of Kudos to hand out are limited.
Like a laxative or plunger, reference materials should always be handy in case you need them. Administrators choose what’s relevant to each work site. Workers can quickly and easily look them up.
Safety Data Sheets
Create a list of materials at your worksites. Print workplace labels and affix them to those said materials. Workers can scan the QR code on the label to quickly access the safety data sheet.
Choose which jurisdictions you operate in, then select from countless acts and regulations to share with your workers. Links are provided to government websites where the legislation is always up to date.
Still have questions?
Let our knowledgeable sales team give you a full product tour and answer any specific questions you may have.