Contractor and Visitor Orientations

Your employees probably have a good handle on your policies, procedures, and protocols. They've probably also been made aware of any site-specific hazards and appropriate controls to mitigate those hazards. But what about your contractors? They're even less familiar with your surroundings. They need to know this stuff as much as anyone.

What should be in a Site Orientation?

Apart from the aforementioned policies, procedures and protocols. Your site orientation should at a minimum cover:

  1. Who is in charge and who to go with issues and concerns (and where they're located)
  2. Procedures for reporting incidents and emergencies
  3. Details on a site evacuation and where the muster point is
  4. What PPE is required while on site
  5. Prohibited areas
  6. Unusual hazards
  7. Site-specific protocols

Your site orientation might only take a few minutes, and can be done by a gatekeeper, but that's time consuming and not terribly scalable. A video hosted online is easier and available 24/7.

Admin Laptop
Worker Tablet

Perhaps you have an orientation video already.

Workhub will host it at no charge. If you don't have an orientation already, our content team can help create one from your policies and procedures, ensuring that all the key elements of your safety program are covered. We feel our work is top-notch and our rates are competitive, but please feel free to source your orientation elsewhere. Our primary objective is safe worksites, so any orientation will do.

Any contractor or visitor can watch your orientation in Workhub for free.

The record of completed orientations compiles in your administrator portal and is searchable by subcontractor company. The easiest way to ensure an orientation is completed is to ask your contract workers for their WorkerID (another Workhub feature). A record of completed orientations will be available on their WorkerID compliance abstract, which is stored offline.

Worker Mobile

Overview

Site Orientation

Build a site orientation that covers who to report to, procedures for reporting incidents and emergencies, site evacuation, muster points, prohibited areas, and any other site-specific protocols you may have.

Hosting

If you already have an orientation video, we will host them for free, or we can offer competitive pricing on content creation with our in-house team.

Screening

Create screening questions to determine whether visitors are allowed onsite. For example: Proper PPE, training and that they meet government health requirements (e.g. Covid-19).

Track Completion

A record of completed orientations is available in your admin dashboard and is searchable by subcontractor company.

Worker ID

Look up whether individual workers have completed orientations by checking their WorkerID.

Visitor Logs

Log visitors and deliveries to a site using a QR code for easy access.

In / Out Board

Require workers to check in and out of a site and review a manifest of everyone currently on site.

History Lookups

See who accessed a location to assist with incident investigations or to enable contact tracing.

Still have questions?

Let our knowledgeable sales team give you a full product tour and answer any specific questions you may have.

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